> ## Documentation Index
> Fetch the complete documentation index at: https://docs.arkata.mt/llms.txt
> Use this file to discover all available pages before exploring further.

# Lifecycle Phases

> How Arkata tracks project progress through defined phases and stages.

# Lifecycle Phases

Each project type has a defined set of phases that track where the project stands from start to finish. As you complete work, you mark phases as done — giving you a clear picture of progress.

## The Life Cycle panel

<Frame caption="Project Life Cycle panel for a PA project">
  <img src="https://mintcdn.com/arkata/fJOehGHj5fYsLNny/images/projects/lifecycle-phases.png?fit=max&auto=format&n=fJOehGHj5fYsLNny&q=85&s=bc17dbadcf1c6b2e31c8bcb371394dc6" alt="Project Life Cycle panel showing stages, phases, and completion status" width="1440" height="900" data-path="images/projects/lifecycle-phases.png" />
</Frame>

1. **Life Cycle header** — overall completion count (e.g. 8/17 phases, 47%)
2. **Stage indicator** — green check means all phases in that stage are complete
3. **Stage name** — expandable section grouping related phases
4. **Mark all N/A** — skip all phases in a stage at once
5. **Clear N/A** — undo a bulk N/A marking
6. **Phase status** — green check = done, empty circle = pending
7. **Partial stage** — in-progress icon when some phases are complete but not all
8. **N/A badge** — phase marked as not applicable to this project
9. **Incomplete stage** — red icon, no phases done yet

## How it works

* When you create a project, its lifecycle phases are set up automatically based on the project type
* Phases appear in order on the project detail page
* Mark a phase as complete when that milestone is reached
* You don't have to complete them in order, but the sequence represents the typical flow

## Phases by project type

<Tabs>
  <Tab title="PA (18 phases)">
    PA projects are the most complex. Their phases are grouped into **4 stages**:

    ### Pre-submittal

    | Phase                      | Description                                |
    | -------------------------- | ------------------------------------------ |
    | Site Survey                | Initial site survey and measurements       |
    | Drafting of existing plans | Drawing up what currently exists on site   |
    | Proposed Plans             | Creating the proposed development drawings |

    ### Planning Authority

    | Phase                      | Description                                          |
    | -------------------------- | ---------------------------------------------------- |
    | PA Submittal               | Submitting the application to the Planning Authority |
    | Initial Requirements       | Receiving the initial submission requirements (ISR)  |
    | Planning Reference Number  | Getting the official PA reference number             |
    | Request for Information    | Responding to RFI requests from the PA               |
    | DPAR                       | Development Planning Advisory Report                 |
    | Post Decision Requirements | Requirements issued after the PA decision            |
    | Approved Permit            | Receiving the approved permit                        |
    | Initial Setting-Out        | First setting-out request                            |
    | PA Commencement Notice     | Notifying the PA that works are commencing           |

    ### BCA

    | Phase                            | Description                          |
    | -------------------------------- | ------------------------------------ |
    | BCA Clearance                    | Building Control Authority clearance |
    | Final Setting-Out                | Final setting-out request            |
    | BCA Final Completion Certificate | Receiving the BCA final certificate  |

    ### Final

    | Phase                      | Description                          |
    | -------------------------- | ------------------------------------ |
    | Release of Bank Guarantees | Getting bank guarantees released     |
    | Compliance Certificate     | Receiving the compliance certificate |
    | Bill                       | Final billing for the project        |
  </Tab>

  <Tab title="RG (8 phases)">
    Regularisation projects follow a simpler flow:

    | # | Phase                      |
    | - | -------------------------- |
    | 1 | PA Submittal               |
    | 2 | Initial Requirements       |
    | 3 | Planning Reference Number  |
    | 4 | Request for Information    |
    | 5 | RAP                        |
    | 6 | Post Decision Requirements |
    | 7 | Approved Permit            |
    | 8 | Bill                       |
  </Tab>

  <Tab title="DNO (8 phases)">
    Development Notification Orders:

    | # | Phase                            |
    | - | -------------------------------- |
    | 1 | PA Submittal                     |
    | 2 | Initial Requirements             |
    | 3 | Request for Information          |
    | 4 | Decision Notice                  |
    | 5 | PA Commencement Notice           |
    | 6 | BCA Clearance                    |
    | 7 | BCA Final Completion Certificate |
    | 8 | Bill                             |
  </Tab>

  <Tab title="DS (8 phases)">
    Dangerous Structure projects:

    | # | Phase                            |
    | - | -------------------------------- |
    | 1 | PA Submittal                     |
    | 2 | Initial Requirements             |
    | 3 | Planning Reference Number        |
    | 4 | Request for Information          |
    | 5 | Dangerous Structure Decision     |
    | 6 | BCA Clearance                    |
    | 7 | BCA Final Completion Certificate |
    | 8 | Bill                             |
  </Tab>

  <Tab title="CMP (3 phases)">
    Compliance submissions:

    | # | Phase        |
    | - | ------------ |
    | 1 | PA Submittal |
    | 2 | Compliance   |
    | 3 | Bill         |
  </Tab>

  <Tab title="CD (3 phases)">
    Certificate of Development:

    | # | Phase                |
    | - | -------------------- |
    | 1 | PA Submittal         |
    | 2 | Approved Certificate |
    | 3 | Bill                 |
  </Tab>

  <Tab title="GS (2 phases)">
    General Service (no stage grouping):

    | # | Phase        |
    | - | ------------ |
    | 1 | Contracts    |
    | 2 | PA Documents |
  </Tab>

  <Tab title="PC (3 phases)">
    Pre-Consultation (no stage grouping):

    | # | Phase                  |
    | - | ---------------------- |
    | 1 | PA Submission          |
    | 2 | Pre-Submittal Drawings |
    | 3 | Approved Drawings      |
  </Tab>

  <Tab title="Other">
    Projects of type **Other** have no lifecycle phases. Use this for work that doesn't follow a permit process.
  </Tab>
</Tabs>