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Invoices

Once a billing stage is ready, you generate an invoice from it. Arkata creates a professional PDF invoice with your firm’s branding and details.

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Generating an invoice

1. Open the project’s Billing tab
2. Find the stage marked “Ready to Invoice”
3. Click Generate Invoice
4. Arkata creates the invoice with an auto-generated number (e.g. ARK-2025-001)
5. Review the invoice details

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Invoice numbering

Arkata generates invoice numbers automatically using the format your firm configures (prefix + year + sequence). Numbers are sequential and cannot be reused.

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Invoice statuses

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PDF generation

Every invoice can be downloaded as a PDF. The PDF includes:

• Your firm’s name, address, and VAT number
• Client details
• Line items with quantities and prices
• VAT calculation
• Payment terms
• Total due

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Waiving line items

If you decide not to charge for something, you can waive individual line items. Waived items appear on the invoice as waived (showing the discount) but don’t count toward the total. You can un-waive them if you change your mind.